Convention and Conference Organisation

We think for you

As a PCO (Professional Conference Organiser) Bluemar takes care of all aspects of your meeting, conference, convention or congress. All details of speaker communication, from the call of papers to the last speaker instructions are taken care of. Also delegate management gets all needed attention: processing registrations, confirmations of registration, financial tracking, delegate conference packs and documentation,...



We organise conferences and conventions up to 10000 persons at one venue. Everything is looked at with a meticulous eye for detail. So is on-site management of the event, including strict scenario planning and contingency plans. For each conference Bluemar drafts tailor-made solutions and procedures, as well as realistic budgets, also for any concurrent exhibitions.
The success of a swift event can only be guaranteed by flawless logistics, managed by a well-experienced professional, such as Bluemar.

What we organise....

BEFORE THE EVENT
-Preliminary Planning
-Venue Research and Selection
-Contracts with Suppliers and Venue location
-Overseeing top quality security, safety factors / issues and health factors
-Budget analysis, financial management, expenditure projection and reports
-Abstract Management
-IT Services web design
-Registrations (on-line)
-Flight organisation and booking
-many others...

AIRPORT ASSISTANCE
-Meet & Assist up on arrival at the airport
-Hand held signage with the company’s / institution's logos
-Taxis, mini buses and coach transfers with escort
-VIP transfers
-Refreshments on coaches
-Luggage transport to the hotel/airport
-Special Check-in for hotel at airport or else
-Flight reconfirmations
-Pre-check in of luggage and pre-issue of boarding passes
-Assistance with check-in on departure
-Privat or state security at airport

HOTEL ARRANGEMENTS
-Room allocation
-Group registration
-Management and reservation of delegate accommodations
-Coordination of events organised at the hotel
-Net and/or commissionable rates
-Logistics
-Most competitive offers and conditions
-many more

CONFERENCING
-Conference and meeting room reservation
-Conference and Meeting room set ups
-Monitoring and recording the proceedings of the conference / event
-Audio Visual Equipment including lighting and simultaneous translations
-Arrangements for wireless connectivity for network and internet
-Staging and Backdrops including design and construction
-Abstracts and printing materials
-Press and media coordination, presentations
-Coordinating catering and banqueting staff
-Precision program planning
-Keynote Speaker recommendations
-Exhibitions, satellite meetings
-Coffee breaks, business luncheons and gala dinners
-Staffing, registrations, coordination
-many more

LOCAL ASSISTANCE
-Assistance behind stage
-Logistic and secretary
-Information desk at venue and hotels
-Sponsorship revenues, VAT and insurance
-Event PR and marketing, PR materials, conference programs, signage
-Arranging spouse programs, social events and technical inspections
-Special theme nights for all or VIP-dinner organisation
-Organisation of leisure programme: Excursions, Car Rental
-Programme for accompanying persons
-many more

ADDITIONAL SERVICES
-Entertainment: live bands, live shows, casino night
-Photographer and Video Coverage
-Flower Arrangements, decoration of venues, etc.
-Organisation of laundry, clothing, etc.
-Cosmetics, Beautician, Hairdresser, etc.
-Spa-Wellness-Packages
-Rent of jewellery or other items
-Para-shooters and room key delivery
-Give-Aways and original gift suggestions
-Fireworks
-many more

We look forward to having the opportunity to serve your needs

Your next step is to complete the simple enquiry form and tell us about your next Conference challenge.

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